Privacy policy

1. An overview of data protection

1.1 General

The following gives a simple overview of what happens to your personal data when you visit our website. Personal data is any data with which you could be personally identified. Detailed information on the subject of data protection can be found in our privacy policy below.

1.2 Data collection on our website

Who is responsible for the data collection on this website?

The data collected on this website are processed by the website operator. The operator's contact details can be found in the website's required legal notice.

How do we collect your data?

Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.

Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.

What do we use your data for?

Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.

What rights do you have regarding your data?

You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also file a complaint with the competent regulatory authorities.

1.3 Analytics and third-party tools

When visiting our website, statistical analyses of your surfing behavior may be made. This happens primarily via cookies and analytics. The analysis of your surfing behavior is usually anonymous. You can object to this analysis or prevent it by not using certain tools. Detailed information can be found in the following privacy policy.

We will inform you below about how to exercise your options to object to this analysis.

2. General information and mandatory information

2.1 Data protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy.

If you use this website, various pieces of personal data will be collected. Personal data is any data with which you could be personally identified. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens.

Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.

2.2 Notice concerning the party responsible for this website

The party responsible for processing data on this website is:

ecce GmbH
Emil-Moog-Platz 7
44137 Dortmund

Telephone: +49 (0) 231 2222 7500
Email: info(at)e-c-c-e.de

The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).

2.3 Revocation of your consent to the processing of your data by the ecce GmbH

Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

2.4 Right to file complaints with regulatory authorities

If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered. A list of data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

2.5 Right to data portability

You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.

2.6 SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.

If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.

2.7 Information, blocking, deletion

As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.

2.8 Opposition to promotional emails

We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.

 

3. Statutory data protection officer

We have a data protection officer for our company:

Maren Mentzel
european centre for creative economy
Emil-Moog-Platz 7
44137 Dortmund

Phone: +49 (0) 231 222 275 29
E-mail: mentzel(at)e-c-c-e.com

 

4. Data collection on our website

4.1 Server log files

The provider of the sites automatically collects and stores information in so-called server log files which your browser transmits to us automatically. These are:
• browser type and browser version
• operating system used
• referrer URL
• host name of the accessing computer
• time of the server request
• IP address This data will not be merged with other data sources.

The basis for data processing is Art. 6 (1) (b) GDPR permitting data processing for the performance of a contract or to take steps prior to entering a contract.

 

4.2 Cookies

Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called "session cookies." They are automatically deleted after your visit. Other cookies remain in your device's memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.

You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.

Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use (such as the shopping cart) are stored pursuant to Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors. If other cookies (such as those used to analyze your surfing behavior) are also stored, they will be treated separately in this privacy policy.

 

4.3 Surveys

To further develop the Creative.Quarters Ruhr and Individual Support for Artists (IKF) funding programmes, ecce performs evaluations of the funded projects in which the expectations, satisfaction and opinions of funded persons are surveyed before and after funding. Funded persons register with their email address on the online platform www.umfrageonline.com (enuvo GmbH). The following personal data are collected from them via online questionnaire: name (in all evaluations); in the evaluation of the IKF programme, data regarding age group and gender are collected as well.

enuvo GmbH, the service provider of the online platform, records and stores the data. Umfrage Online also collects the respondents’ IP addresses to prevent abuse and to ensure that surveys are not completed twice.

All evaluation data as well as personal data are retrieved, processed and digitally stored on ecce’s server as well as analogically filed in folders. The data are stored for an unlimited period of time for documentation of the funding programmes. ecce will use the anonymous evaluations of the survey data for evaluation purposes and partially publish them. ecce will store these data for an unlimited period of time to further develop the funding programs and to ensure a needs-oriented funding structure. Furthermore, the Ministry, the District Governments and their audit authority have the right to view all digital and analogue data present at ecce at any time.

4.4 Newsletter


Newsletter data
If you wish to receive any of the newsletters offered on our website, we require your email address as well as your agreement that you consent to the receipt of the newsletter. We offer you the option, on a voluntary basis, of receiving a personalised newsletter. For this we will collect your first name and surname. Other data will not be collected. We will use this data solely for sending the information requested and will not pass it on to third parties. We use the CleverReach mailing system for sending newsletters. Your email address as well as your first name and surname (if required) will be uploaded through the CleverReach system. The processing of data provided by you into the newsletter subscription form is solely on the basis of your consent (Article 6, paragraph 1 of GDPR). You have the right at any time to withdraw your consent to the storage of your email address and, if applicable, your first name and surname as well as their use for the purpose of sending you the newsletter. This can be done for example via the unsubscribe link that appears at the end of every newsletter. The lawfulness of data processing operations already carried out remains unaffected by this withdrawal of consent. The data provided by you to us for the purpose of receiving the newsletter will be stored by us up until such as time as you cancel it and will then be deleted after you unsubscribe to the newsletter.

4.5 Subscribing to publications


Contact information
If you wish to subscribe to receive publications, we require the following information: first name, surname, street, post code, town/city and country (as well as organisation and additional address information, if required), email address and your agreement that you consent to receive our publications. Other data will not be collected. The Ministry of Culture and Science of the State of North Rhine-Westphalia, the district governments and their audit authorities have the right at any time to access all digital and analogue data held by ecce. The processing of data provided by you into the subscription form for the receipt of publications is solely on the basis of your consent (Article 6, paragraph 1 of GDPR). You have the right at any time to withdraw your consent to the storage of your contact information as well as its use for the purpose of sending you the newsletter. This can be done for example via the unsubscribe link that appears at the end of every newsletter. The lawfulness of data processing operations already carried out remains unaffected by this withdrawal of consent. The data provided by you to us for the purpose of sending publications will be stored by us up until such as time as you cancel it and will then be deleted after you unsubscribe to the publications.

 

4.6 Application form for the NICE Award

If you apply for the NICE Award, the following personal data are collected by ecce via an online form on this website that is activated during the application period: first name, surname, date of birth, street, postal code, city, country, telephone number, email address, and names of the team members. Also, every applicant submits the link of a video of his/her project and at least two pictures, which will be used for the programme brochure in case of nomination. Optionally, applicants can indicate a website of the project as well as a Facebook and Twitter page.

After the official deadline for submissions, all project-related and personal data are processed by ecce and digitally stored on ecce’s server. Furthermore, the applicants’ data are analogically filed in folders and a formal examination of the submitted applications by ecce follows. The data are stored for an unlimited period of time for documentation of the NICE Award. Furthermore, the Ministry for Economic Affairs, Innovation, Digitisation and Energy of the State of North Rhine-Westphalia, the District Governments and their audit authority have the right to view all digital and analogue data present at ecce at any time.

The pre-examined applications are made available to the jury for review and selection of the shortlist and the winners of the NICE Award. All jury members are contractually bound to confidentiality, non-disclosure and non-storage of the data.

 

5. Analyse Tools and Advertising

Google Analytics

This website uses Google Analytics, a web analytics service. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Google Analytics uses so-called "cookies". These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.

Google Analytics cookies are stored based on Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.

IP anonymization

We have activated the IP anonymization feature on this website. Your IP address will be shortened by Google within the European Union or other parties to the Agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases is the full IP address sent to a Google server in the US and shortened there. Google will use this information on behalf of the operator of this website to evaluate your use of the website, to compile reports on website activity, and to provide other services regarding website activity and Internet usage for the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with any other data held by Google.

Browser plugin

You can prevent these cookies being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website. You can also prevent the data generated by cookies about your use of the website (incl. your IP address) from being passed to Google, and the processing of these data by Google, by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

Objecting to the collection of data

You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent your data from being collected on future visits to this site: Disable Google Analytics.

For more information about how Google Analytics handles user data, see Google's privacy policy: https://support.google.com/analytics/answer/6004245?hl=en.

Outsourced data processing

We have entered into an agreement with Google for the outsourcing of our data processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

Demographic data collection by Google Analytics

This website uses Google Analytics' demographic features. This allows reports to be generated containing statements about the age, gender, and interests of site visitors. This data comes from interest-based advertising from Google and third-party visitor data. This collected data cannot be attributed to any specific individual person. You can disable this feature at any time by adjusting the ads settings in your Google account or you can forbid the collection of your data by Google Analytics as described in the section "Refusal of data collection".

6. Plugins and tools

6.1 YouTube

Our website uses plugins from YouTube, which is operated by Google. The operator of the pages is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.

If you visit one of our pages featuring a YouTube plugin, a connection to the YouTube servers is established. Here the YouTube server is informed about which of our pages you have visited.

If you're logged in to your YouTube account, YouTube allows you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.

YouTube is used to help make our website appealing. This constitutes a justified interest pursuant to Art. 6 (1) (f) GDPR.

Further information about handling user data can be found in Youtube's data protection statement under https://www.google.de/intl/de/policies/privacy.

6.2 Vimeo

Our website uses features provided by the Vimeo video portal. This service is provided by Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA.

If you visit one of our pages featuring a Vimeo plugin, a connection to the Vimeo servers is established. Here the Vimeo server is informed about which of our pages you have visited. In addition, Vimeo will receive your IP address. This also applies if you are not logged in to Vimeo when you visit our website or do not have a Vimeo account. The information is transmitted to a Vimeo server in the US, where it is stored.

If you are logged in to your Vimeo account, Vimeo allows you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your Vimeo account.

For more information on how to handle user data, please refer to the Vimeo Privacy Policy at https://vimeo.com/privacy.

6.3 Google Web Fonts

For uniform representation of fonts, this page uses web fonts provided by Google. When you open a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.

For this purpose your browser has to establish a direct connection to Google servers. Google thus becomes aware that our web page was accessed via your IP address. The use of Google Web fonts is done in the interest of a uniform and attractive presentation of our website. This constitutes a justified interest pursuant to Art. 6 (1) (f) GDPR.

If your browser does not support web fonts, a standard font is used by your computer.

Further information about handling user data can be found at https://developers.google.com/fonts/faq and in Google's privacy policy at https://www.google.com/policies/privacy/.

6.4 Benchmarkemail

ecce uses the mailing system Benchmarkemail. The provider is Benchmark Email, Am Mösle 8, 87600 Kaufbeuren, Germany.

If ecce sends a newsletter via Benchmarkemail containing a link to the ecce website, Benchmarkemail creates statistics for the link’s performance. Benchmarkemail stores the email addresses.

Further information on handling user data is available in Benchmarkemail’s data protection statement at www.benchmarkemail.com/de/email-marketing/privacy-policy/.

 

6.5 Eventbrite

Our website uses links to the registration portal Eventbrite to register for events. The provider is Eventbrite Inc., a company registered in Delaware with headquarters at 155 5th Street, Floor 7, San Francisco, CA 94103, reg. no. 4742147, USA.

As part of event registrations, the users enter their email addresses and, on a voluntary basis, their first and last names which ecce will then archive for documentation purposes within the framework of the events.

Further information on handling user data is available in Eventbrite’s data protection statement at www.eventbrite.de/support/articles/de/Troubleshooting/datenschutzrichtlinien-von-eventbrite.

6.6 Umfrage Online

ecce uses the survey tool www.umfrageonline.com to evaluate the Creative.Quarters Ruhr and Individual Support for Artists funding programmes. The provider is enuvo GmbH, Seefeldstrasse 25, 8008 Zurich, Switzerland.

Umfrage Online collects the respondents’ IP addresses to prevent abuse and to ensure that a survey is not taken twice.

Further information on handling user data is available in Umfrage Online’s data protection statement at https://www.umfrageonline.com/datenschutz.